Privacy Policy

Effective Date: January 13, 2026
Last Updated: January 13, 2026

Closing Pros LLC ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website closingprosllc.com (the "Site") or use our title insurance and real estate closing services. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the Site or use our services.

1. Information We Collect

We collect information that you provide directly to us, information we obtain automatically when you use our Site, and information from third parties. The types of information we may collect include:

Personal Information You Provide

When you request a quote, contact us, or use our services, we may collect personal information including but not limited to your name, email address, phone number, mailing address, property address, transaction details, financial information related to real estate transactions, and any other information you choose to provide.

Automatically Collected Information

When you visit our Site, we automatically collect certain information about your device and usage patterns. This includes your IP address, browser type and version, operating system, referring URLs, pages viewed, time spent on pages, access times, and other diagnostic data. We use cookies and similar tracking technologies to collect this information.

Information from Third Parties

We may receive information about you from third parties such as real estate agents, lenders, title insurance underwriters, public records databases, and other parties involved in real estate transactions.

2. How We Use Your Information

We use the information we collect for various purposes related to providing and improving our title insurance and closing services. Specifically, we use your information to process and complete real estate transactions and closings, conduct title searches and examinations, issue title insurance policies, communicate with you about your transactions and respond to your inquiries, send you quotes, confirmations, updates, and administrative messages, comply with legal obligations and industry regulations, detect and prevent fraud and unauthorized transactions, maintain the security and integrity of our systems, analyze and improve our services and website functionality, and send you marketing communications about our services (with your consent where required by law).

3. How We Share Your Information

We may share your information with third parties in the following circumstances:

Service Providers: We share information with vendors, consultants, and service providers who perform services on our behalf, including title insurance underwriters, escrow services, document preparation services, technology and hosting providers, and payment processors.

Transaction Parties: We share information with parties involved in your real estate transaction, including buyers, sellers, real estate agents and brokers, lenders and mortgage companies, attorneys, and other closing professionals.

Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities, including to comply with a subpoena or similar legal process, protect and defend our rights or property, investigate fraud or security issues, protect the personal safety of users or the public, or protect against legal liability.

Business Transfers: If we are involved in a merger, acquisition, financing, reorganization, bankruptcy, or sale of assets, your information may be transferred as part of that transaction.

With Your Consent: We may share your information with third parties when you have given us explicit consent to do so.

4. Data Security

We implement appropriate technical and organizational security measures designed to protect your personal information from unauthorized access, disclosure, alteration, and destruction. These measures include encryption of sensitive data, secure socket layer (SSL) technology, restricted access to personal information on a need-to-know basis, regular security assessments and updates, and secure storage of physical and electronic records.

However, no method of transmission over the Internet or electronic storage is completely secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Title insurance and closing records are typically retained for a minimum of seven years in accordance with industry standards and legal requirements. After the retention period expires, we will securely delete or anonymize your personal information.

6. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

You have the right to access and receive a copy of the personal information we hold about you, request correction of inaccurate or incomplete personal information, request deletion of your personal information (subject to legal and contractual obligations), object to or restrict certain processing of your personal information, withdraw consent where we rely on consent as the legal basis for processing, opt out of receiving marketing communications from us, and request portability of your personal information to another service provider.

To exercise any of these rights, please contact us using the information provided below. We will respond to your request within the timeframe required by applicable law.

7. Cookies and Tracking Technologies

We use cookies, web beacons, and similar tracking technologies to collect information about your browsing activities on our Site. Cookies are small data files stored on your device that help us improve our Site and your experience, understand which areas and features are popular, and count visits.

You can control cookies through your browser settings and other tools. However, if you disable cookies, some features of our Site may not function properly.

8. Third-Party Websites

Our Site may contain links to third-party websites and services that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the privacy policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

9. Children's Privacy

Our Site and services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe your child has provided us with personal information, please contact us so we can delete such information.

10. California Privacy Rights

If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA). You have the right to know what personal information we collect, use, and disclose, request deletion of your personal information, opt out of the sale of your personal information (note: we do not sell personal information), and not be discriminated against for exercising your privacy rights.

To exercise these rights, please contact us at the information provided below. We will verify your identity before processing your request.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us: